Items that should not be suggested in form of proposals
In order to prevent some possible problems, the accurate definition
of proposal systems and also limitations, general framework, their dos and
don'ts for the entire organizational levels specially for the personnel who
play the main role in proposal presentations enjoys a specific importance in
every organization which executes the proposal systems.
One of the gaps existing among personnel's goals and demands and
the proposal systems of organizations is the non-representation of acceptable
suggestions and suggestions with investigation and execution capabilities.
Recognition of suggestible items which personals could represent in
form of proposals can be a great help in destroying the foresaid gap.
Therefore, one of the main solutions in the prevention of possible
problems is to make the personnel understand that proposal system is not a way
for the suggestion of any organizational issues. Otherwise, something called
welfare suggestion presentation would happen between personals and the
secretariat that is one of the main harms of proposal systems.
Hence, we will discuss some items that are not suggestible in form
Suggesting the current
responsibilities in form of proposals:
Activities assigned to the person at the beginning in form of his
responsibilities defined by a superior authority cannot be represented as
Individuals' responsibility description is appointed to those
activities that the superior authority could inquire the person in case of any
avoidance. But if the person successfully performs the assigned responsibility
in a better and quicker way resulting in quality increasing and time saving,
that activity could be suggested.
Criticizing the method and
standard of an activity without representing any solution:
Suggestion means the representation of an executive technique in
order to solve the issues and the discussion of a problem alone cannot be
considered as a suggestion; therefore, in this system it is not acceptable to
criticize the current method or discuss an issue without representing any
Suggestions related to the
appointing or rejecting of personals:
Matters discussed regarding personals' appointment or rejection are
not considered as suggestions since they disturb the origin of proposal systems
that means disturbance in the activity improvement of the person who does the
Suggestions that are obscure
and non executable:
A suggestion needs to be clear and obvious. Therefore, the
recognized issue or matter and its suggested solution should be explained in a
specified manner. Hence, those obscure suggestions and suggestions that do not
specify the problems and their solutions are not acceptable.
Presenting a new suggestion
to following up the investigation of the previous suggestion and/or
reconsideration in suggestion investigation:
Matters suggested regarding the following up and investigation
application of the suggestion already discussed by the person and those waiting
for investigations are also not acceptable.
Suggestions that have already been registered in the system are now
considered as repetitive suggestions if they again are suggested by the person
himself or others, so they would not be accepted as suggestions.
Criticizing other persons'
Criticizing the manner of an activity or a process in the working
system of organization and interfering in other persons' responsibilities are
not recognized as suggestions.
requirements and items:
One of the most sensitive cases in the representation of a suggestion
is to discuss suggestions regarding the demand for administrative items or
things like salary increase, advantages and etc. This is a very sensitive and
dangerous matter for the proposal systems and it would turn into a serious
damage for the foresaid system if it is not correctly prevented and removed.
Therefore, these cases are not acceptable as suggestions.
Suggestions that are already
put into company's agenda:
Suggestions represented regarding the subjects that are already
available in organization's agenda cannot be accepted as suggestions. But it
should be said that these programs shall be in written and documented forms.
Representation of a technique in form of
Sometimes a series of suggestions which only
differ in their writing forms and are related to a single issue and have a
common nature are put into the system; or sometimes several suggestions are
represented for the solution of a single issue. For example, imagine that there
are one suggestion for the first field and one suggestion for the second field
in case of changing a form. These kinds of suggestions are not accepted as
suggestions. But one should notice that if there are several suggestions
represented for the solution of a problem, each of those suggestions could be
considered as a suggestion.