The Process of Introducing the Agent(s) of
Ships and the Arrival of Ships to the Port
Before the Arrival of any ship to the waters
belonging to the Islamic Republic of Iran, the following operations shall be
Before the arrival of any ship to the waters
belonging to the Islamic Republic of Iran, its agent(s) shall be introduced in
written to the port. The agent(s) shall be from the legal representative of
The representative of shipping company is
a. Pay all the port duties, dues, and
b. Provide services for the ship and
c. Clear cargo
Accept all responsibilities for paying the cost of any possible
damage made by the ship to the equipment, facilities, and the environment.
Under any circumstance, it is mandatory for all
ships to introduce their agent(s)
Introducing the Agent(s) of Ships to the port
for accepting all the required responsibilities:
One week before the arrival of a ship, its
agent(s) shall introduce himself/herself to accept all the required
responsibilities, to present the information related to the ship and its cargo,
and to present all the legal certificates related to the insurance and
technical aspects of the ship. Regarding
those ships carrying miscellaneous cargo, its agent(s) shall present the Cargo
Plan and Stowage Plan besides the above mentioned items.
Passing an ETA Message to the Anchorage
24 hours before the arrival of a ship to the
permitted anchorage of the port, its captain shall announce its Estimated Time
of Arrival (ETA) to the anchorage and the inshore radio station via the
Broadcast System of the ship (telegram, telefax, fax, etc.)
In those journeys which take less than 24 hours, upon the departure of the
ship from the port of origin, the captain shall announce the ETA and the other
ship and cargo information to the inshore radio station.
Arrangement between the agent(s) of ship and
the unit in charge of ship arrival
After the arrival of a ship to the permitted
anchorage, the agent(s) of the ship shall make the required arrangement with
port unit in charge of ship arrival, with the customs administration, and with
the quarantine unit.
Ship Documents Required upon its Entering to
According to the FAL Convention, upon the
entering of a ship to a permitted port, its captain or agent(s) shall present
the following documents to the Coordination Center of the Port; on the other
hand, the port shall also take all the required steps.
a. Five copies of the General
Declaration for the port
b. Five copies of the Cargo
Declaration/Manifest for the port
c. Four copies of the Ship's Stores
Declaration for the Customs Administration.
d. Two copies of the Crew's Effects
for the Customs Administration.
e. Four copies of the Passenger List
for the port and the Port Visa Bureau.
f. One copy of the Maritime
Declaration of Health for quarantine unit.
g. One copy of the International
Tonnage Measurement Certificate for the port
The original departure permit in the last loading from the last
port for the port
The Issue of the Ship Invoice after its
Departure from the Port
After the departure of a ship from the port, the agent of maritime
affairs in maritime services unit shall issue the ship provisional statement
based on the information of the ship arrival and departure, service sheets of
tow and pilots, and also based on all the services received by the ship while berthing.
The agent shall submit it to the agent of financial affairs unit; this will be
the base for issuing the final invoice of the ship within a maximum three
working days after the ship departure from the port.